Syncing Data to Scale Mentoring
When a global intergovernmental organisation needed to scale its mentoring program without losing visibility or control, Mentorloop helped them unlock a smarter path forward by integrating directly with their existing CRM, HubSpot.
The result? A frictionless flow of participant data, less admin, and sharper program insights, all without the IT headache.
Saving 10+ hours/month on reporting
Improved data consistency across teams
Faster access to impact data for board and executive reporting
The Problem
As the mentoring program expanded across multiple departments, managing and reporting on participant data became increasingly difficult.
This led to:
What the team needed was a better way to:
The Solution
With a custom Mentorloop-HubSpot integration, the team transformed how they manage and report on mentoring activity.
This real-time bidirectional flow of data created a single source of truth, automating reporting, streamlining admin, and dramatically improving data reliability.
Before vs After Integration
| Before | After | |
| Reporting Time | 2+ days per month manually compiling reports using multiple tools | HubSpot Reports generate instantly; no human input needed |
| Data Consistency | Manual exports/imports; inconsistent records due to double handling | Synced, accurate data across systems |
| Leadership Insight | Leaders waiting on delayed and incomplete reports | Leaders accessing real-time mentoring data, anytime |
| System Overhead | High admin load and tech workarounds | IT and admins freed up by seamless, secure, REST-based integration |
The Impact
Now, the team:
For IT
Seamless, Secure Integration with Your Existing Systems
REST-based integration using OAuth 2.0, API key, or basic auth ensures a secure, compliant, and low-effort implementation that fits effortlessly into your current infrastructure and meets internal compliance standards.
For Procurement
A Smart, Scalable Investment Without the Bloat
Maximize outcomes using existing tools without the need to expand your software stack. Future-proof your programs with a solution designed to deliver results without added complexity.
💬 In their words 💬
The integration is fantastic!
Going to save so much time for our next programme cycle. Our monthly reporting used to take me about two full working days using the existing extra capabilities of Mentorloop, and it will now instead be real-time and automated on HubSpot.
Whatever CRM or HRIS you’re using, Mentorloop integrates with any REST-based API system to deliver smarter, faster insights from day one.
Want real-time insights and seamless data flow?
You can have it and more with Mentorloop Enterprise!
Eliminate duplicate data, connect directly to your existing systems, and unlock insight-driven mentoring from the start.
Talk to us about how Mentorloop Enterprise can take your mentoring program to the next level.
