Mentoring Program Admin Time Comparison Tool
Less Admin,
More Mentoring
with Mentorloop
Compare how much admin time it will take to manually build and run a mentoring program across 12 months versus doing it on Mentorloop.
Let’s get to it!
It’s clear to see how much more admin time you need to run a mentoring program without Mentorloop – at least twice as much!
Let’s compare what that looks like for programs of different sizes.
Total Manual Hours 69.4 | vs | Total Mentorloop Hours 18.5 |
Time saved: 50.9 hours
🛠️ Program Setup 🛠️
Manual Hours 8 | vs | Mentorloop Hours 4.5 |
Time saved: 3.5 hours
If you’re running your program manually, your program setup tasks will include:
With 100 participants, you’ll be spending around 8 hours setting up your program. | When you’re on Mentorloop, you’ll spend roughly 3 hours on calls with your Customer Success Manager, plus an additional 1.5 hours for some light homework, email correspondence, etc. Your Customer Success Manager helps you build your program from the ground up – from building your signup form to running custom matching. They can even help you out with bespoke webinars for your target participants on launch day or mid-year check-ins. |
Pro Tip: If you want to or have to run your program manually, we recommend using a form/survey tool like Google Forms, Survey Monkey, or Typeform. These tools will not just help you manage participant signups easier, but they will also organize your participant data for you, helping you heaps when the time to match comes.
For more on mentoring program setup, check out our Step-by-Step Guide to Setting Up An Effective Mentoring Program.
Manual Management
Your program setup tasks will include:
- Firming up your program goals and how you want to measure success
- Getting leadership buy-in and engaging all stakeholders
- Deciding on your matching criteria and style
- Scoping out resources and reviewing best practices
- Marketing your program and recruiting participants
- Launching your program!
| With 100 participants, you’ll be spending around 8 hours setting up your program. |
Pro Tip: When running a program manually, we recommend using a form/survey tool like Google Forms, Survey Monkey, or Typeform. These tools will not just help you manage participant signups easier, but they will also organize your participant data for you, helping you heaps when the time to match comes.
On Mentorloop
When you’re on Mentorloop, you’ll spend roughly 3 hours on calls with your Customer Success Manager, plus an additional 1.5 hours for some light homework, email correspondence, etc.
Your Customer Success Manager helps you build your program from the ground up – from building your signup form to running custom matching. They can even help you out with bespoke webinars for your target participants on launch day or mid-year check-ins.
—
For more on mentoring program setup, check out our Step-by-Step Guide to Setting Up An Effective Mentoring Program.
🎯 Matching 🎯
Manual Hours 9.3 | vs | Mentorloop Hours 1 |
Time saved: 8.3 hours
Assuming you’re assigning each participant one mentoring partner, it would take approximately 10 minutes to make a thoughtful match based on the matching criteria you’ve set. This includes time needed for some adjustments and reshuffling you’d inevitably have to do when matching participants manually. This comes up to around 9 and a half hours in total. You also need around an hour to arrange for notifying everyone of their matches and connecting mentoring partners with each other. | With Smart Match on Mentorloop Enterprise, you need (at most) a grand total of one whole hour to match your entire cohort. With your matching criteria being covered with your Customer Success Manager at the setup phase, all you need to do after your participants have signed up is run matching and approve your draft matches. That’s literally it! |
If you’re keen to learn more about matching, you can download our guides:
Manual Management
Assuming you’re assigning each participant one mentoring partner, it would take approximately 10 minutes to make a thoughtful match based on the matching criteria you’ve set. This includes time needed for some adjustments and reshuffling you’d inevitably have to do when matching participants manually. This comes up to around 9 hours and 20 minutes in total.
You also need around an hour to arrange for notifying everyone of their matches and connecting mentoring partners with each other.
On Mentorloop
With Smart Match on Mentorloop Enterprise, you need (at most) a grand total of one whole hour to match your entire cohort.
With your matching criteria being covered with your Customer Success Manager at the setup phase, all you need to do after your participants have signed up is run matching and approve your draft matches.
That’s literally it!
—
If you’re keen to learn more about matching, you can download our guides:
🖥️ Admin Hours 🖥️
Manual Hours 52.14 | vs | Mentorloop Hours 26.07 |
Time saved: 26.07 hours
With a maximum of 100 participants, you can expect to spend an average of an hour per week corresponding with participants, working to maintain momentum, and troubleshooting. Over the course of the year, that’s around 52 hours and 10 minutes all up. The first few weeks is the time that you’ll likely have to answer quite a few participant questions, provide additional resources and support, and troubleshoot matches. It tends to be the busiest period in terms of program admin. Make sure to allot a bit more admin time during this period. Otherwise, an hour a week is what you should expect for regular program admin.
| With everything to do with your mentoring program in one place – from participant information and communication to resources and analytics – you cut down on the time spent on going back and forth across several tools (e.g. spreadsheets and emails). You can expect to spend half the amount of time you would with a manual program – around 30 minutes a week on regular program admin. That’s around just over 26 hours over the course of 12 months. |
Keen to learn more about how Mentorloop helps you maintain mentoring momentum?
Check out our momentum management tools.
Manual Management
With a maximum of 100 participants, you can expect to spend an average of an hour per week corresponding with participants, working to maintain momentum, and troubleshooting. Over the course of the year, that’s around 52 hours and 10 minutes all up.
The first few weeks is the time that you’ll likely have to answer quite a few participant questions, provide additional resources and support, and troubleshoot matches. It tends to be the busiest period in terms of program admin. Make sure to allot a bit more admin time during this period.
Otherwise, an hour a week is what you should expect for regular program admin.
|
On Mentorloop
With everything to do with your mentoring program in one place – from participant information and communication to resources and analytics – you cut down on the time spent on going back and forth across several tools (e.g. spreadsheets and emails).
You can expect to spend half the amount of time you would with a manual program – around 30 minutes a week on regular program admin. That’s around just over 26 hours over the course of 12 months. |
—
Keen to learn more about how Mentorloop helps you maintain mentoring momentum?
Check out our momentum management tools.
Total Manual Hours 160.15 | vs | Total Mentorloop Hours 57.64 |
🛠️ Program Setup 🛠️
Manual Hours 8 | vs | Mentorloop Hours 4.5 |
Time saved: 3.5 hours
If you’re running your program manually, your program setup tasks will include:
With around 250 participants, you’ll be spending around 8 hours setting up your program. | When you’re on Mentorloop, you’ll spend roughly 3 hours on calls with your Customer Success Manager, plus an additional 1.5 hours for some light homework, email correspondence, etc. Your Customer Success Manager helps you build your program from the ground up – from building your signup form to running custom matching. They can even help you out with bespoke webinars for your target participants on launch day or mid-year check-ins. |
Pro Tip: If you want to or have to run your program manually, we recommend using a form/survey tool like Google Forms, Survey Monkey, or Typeform. These tools will not just help you manage participant signups easier, but they will also organize your participant data for you, helping you heaps when the time to match comes.
For more on mentoring program setup, check out our Step-by-Step Guide to Setting Up An Effective Mentoring Program.
Manual Management
If you’re running your program manually, your program setup tasks will include:
- Firming up your program goals and how you want to measure success
- Getting leadership buy-in and engaging all stakeholders
- Deciding on your matching criteria and style
- Scoping out resources and reviewing best practices
- Marketing your program and recruiting participants
- Launching your program!
With around 250 participants, you’ll be spending around 8 hours setting up your program.
Pro Tip: If you want to or have to run your program manually, we recommend using a form/survey tool like Google Forms, Survey Monkey, or Typeform. These tools will not just help you manage participant signups easier, but they will also organize your participant data for you, helping you heaps when the time to match comes.
On Mentorloop
When you’re on Mentorloop, you’ll spend roughly 3 hours on calls with your Customer Success Manager, plus an additional 1.5 hours for some light homework, email correspondence, etc.
Your Customer Success Manager helps you build your program from the ground up – from building your signup form to running custom matching. They can even help you out with bespoke webinars for your target participants on launch day or mid-year check-ins.
—
For more on mentoring program setup, check out our Step-by-Step Guide to Setting Up An Effective Mentoring Program.
🎯 Matching 🎯
Manual Hours 21.8 | vs | Mentorloop Hours 1 |
Time saved: 20.8 hours
Assuming you’re assigning each participant one mentoring partner, it would take approximately 10 minutes to make a thoughtful match based on the matching criteria you’ve set. This includes time needed for some adjustments and reshuffling you’d inevitably have to do when matching participants manually. This comes up to around just under 22 hours in total. You also need around an hour to arrange for notifying everyone of their matches and connecting mentoring partners with each other. | With Smart Match on Mentorloop Enterprise, you need (at most) a grand total of one whole hour to match your entire cohort. With your matching criteria being covered with your Customer Success Manager at the setup phase, all you need to do after your participants have signed up is run matching and approve your draft matches. That’s literally it! |
If you’re keen to learn more about matching, you can download our guides:
Manual Management
Assuming you’re assigning each participant one mentoring partner, it would take approximately 10 minutes to make a thoughtful match based on the matching criteria you’ve set. This includes time needed for some adjustments and reshuffling you’d inevitably have to do when matching participants manually. This comes up to around just under 22 hours in total.
You also need around an hour to arrange for notifying everyone of their matches and connecting mentoring partners with each other.
On Mentorloop
With Smart Match on Mentorloop Enterprise, you need (at most) a grand total of one whole hour to match your entire cohort.
With your matching criteria being covered with your Customer Success Manager at the setup phase, all you need to do after your participants have signed up is run matching and approve your draft matches.
That’s literally it!
—
If you’re keen to learn more about matching, you can download our guides:
🖥️ Admin Hours 🖥️
Manual Hours 130.35 | vs | Mentorloop Hours 52.14 |
Time saved: 78.21 hours
With a maximum of 250 participants, you can expect to spend an average of two and a half hours per week corresponding with participants, working to maintain momentum, and troubleshooting. Over the course of the year, that’s around 130 hours and 20 minutes all up. The first few weeks is the time that you’ll likely have to answer quite a few participant questions, provide additional resources and support, and troubleshoot matches. It tends to be the busiest period in terms of program admin. Make sure to allot a bit more admin time during this period.
| With everything to do with your mentoring program in one place – from participant information and communication to resources and analytics – you cut down on the time spent on going back and forth across several tools (e.g. spreadsheets and emails). You can expect to spend just around an hour per week on regular program admin. That’s around 52 hours and 10 minutes over the course of 12 months. |
Keen to learn more about how Mentorloop helps you maintain mentoring momentum?
Check out our momentum management tools.
Manual Management
With a maximum of 250 participants, you can expect to spend an average of five hours per week corresponding with participants, working to maintain momentum, and troubleshooting. Over the course of the year, that’s around 130 hours and 20 minutes all up.
The first few weeks is the time that you’ll likely have to answer quite a few participant questions, provide additional resources and support, and troubleshoot matches. It tends to be the busiest period in terms of program admin. Make sure to allot a bit more admin time during this period.
Pro Tip: Since you’re going to have to use several different tools when manually running a mentoring program, we recommend creating filters and/or folders in your existing tools (email, shared drive, or even your own device) to house all things mentoring so you don’t have to go searching every time you need to cross-reference something.
On Mentorloop
With everything to do with your mentoring program in one place – from participant information and communication to resources and analytics – you cut down on the time spent on going back and forth across several tools (e.g. spreadsheets and emails).
You can expect to spend just around an hour per week on regular program admin. That’s around 52 hours and 10 minutes over the course of 12 months.
—
Keen to learn more about how Mentorloop helps you maintain mentoring momentum?
Check out our momentum management tools.
Total Manual Hours 314.4 | vs | Total Mentorloop Hours 110.28 |
Time saved: 204.12 hours
🛠️ Program Setup 🛠️
Manual Hours 10 | vs | Mentorloop Hours 5 |
Time saved: 5 hours
If you’re running your program manually, your program setup tasks will include:
With around 500 participants, you’ll be spending around 10 hours setting up your program. | When you’re on Mentorloop, you’ll spend roughly 3 hours on calls with your Customer Success Manager, plus an additional 2 hours for some light homework, email correspondence, etc. Your Customer Success Manager helps you build your program from the ground up – from building your signup form to running custom matching. They can even help you out with bespoke webinars for your target participants on launch day or mid-year check-ins.. |
Pro Tip: If you want to or have to run your program manually, we recommend using a form/survey tool like Google Forms, Survey Monkey, or Typeform. These tools will not just help you manage participant signups easier, but they will also organize your participant data for you, helping you heaps when the time to match comes.
For more on mentoring program setup, check out our Step-by-Step Guide to Setting Up An Effective Mentoring Program.
Manual Management
If you’re running your program manually, your program setup tasks will include:
- Firming up your program goals and how you want to measure success
- Getting leadership buy-in and engaging all stakeholders
- Deciding on your matching criteria and style
- Scoping out resources and reviewing best practices
- Marketing your program and recruiting participants
- Launching your program!
With 100 participants, you’ll be spending around 10 hours setting up your program.
On Mentorloop
When you’re on Mentorloop, you’ll spend roughly 3 hours on calls with your Customer Success Manager, plus an additional 2 hours for some light homework, email correspondence, etc.
Your Customer Success Manager helps you build your program from the ground up – from building your signup form to running custom matching. They can even help you out with bespoke webinars for your target participants on launch day or mid-year check-ins.
Pro Tip: If you want to or have to run your program manually, we recommend using a form/survey tool like Google Forms, Survey Monkey, or Typeform. These tools will not just help you manage participant signups easier, but they will also organize your participant data for you, helping you heaps when the time to match comes.
—
For more on mentoring program setup, check out our Step-by-Step Guide to Setting Up An Effective Mentoring Program.
🎯 Matching 🎯
Manual Hours 43.7 | vs | Mentorloop Hours 1 |
Time saved: 42.7 hours
Assuming you’re assigning each participant one mentoring partner, it would take approximately 10 minutes to make a thoughtful match based on the matching criteria you’ve set. This includes time needed for some adjustments and reshuffling you’d inevitably have to do when matching participants manually. You also need around an hour or two to arrange for notifying everyone of their matches and connecting mentoring partners with each other. We don’t recommend matching manually for this many participants, but if you do, you’ll need (approximately) a whopping 43 hours and 42 minutes in total. | With Smart Match on Mentorloop Enterprise, you need (at most) a grand total of one whole hour to match your entire cohort. With your matching criteria being covered with your Customer Success Manager at the setup phase, all you need to do after your participants have signed up is run matching and approve your draft matches. That’s literally it! |
If you’re keen to learn more about matching, you can download our guides:
Manual Management
Assuming you’re assigning each participant one mentoring partner, it would take approximately 10 minutes to make a thoughtful match based on the matching criteria you’ve set. This includes time needed for some adjustments and reshuffling you’d inevitably have to do when matching participants manually. You also need around an hour or two to arrange for notifying everyone of their matches and connecting mentoring partners with each other.
We don’t recommend matching manually for this many participants, but if you do, you’ll need (approximately) a whopping 43 hours and 42 minutes in total.
On Mentorloop
With Smart Match on Mentorloop Enterprise, you need (at most) a grand total of one whole hour to match your entire cohort.
With your matching criteria being covered with your Customer Success Manager at the setup phase, all you need to do after your participants have signed up is run matching and approve your draft matches.
That’s literally it!
—
If you’re keen to learn more about matching, you can download our guides:
🖥️ Admin Hours 🖥️
Manual Hours 260.7 | vs | Mentorloop Hours 104.28 |
Time saved: 156.42 hours
With a maximum of 500 participants, you can expect to spend an average of five hours per week corresponding with participants, working to maintain momentum, and troubleshooting. Over the course of the year, that’s around 260 hours and 42 minutes all up. The first few weeks is the time that you’ll likely have to answer quite a few participant questions, provide additional resources and support, and troubleshoot matches. It tends to be the busiest period in terms of program admin. Make sure to allot a bit more admin time during this period.
| With everything to do with your mentoring program in one place – from participant information and communication to resources and analytics – you cut down on the time spent on going back and forth across several tools (e.g. spreadsheets and emails). You can expect to spend just around two hours per week on regular program admin. That’s around 104 hours and 12 minutes over the course of 12 months. |
Keen to learn more about how Mentorloop helps you maintain mentoring momentum?
Check out our momentum management tools.
Manual Management
With a maximum of 500 participants, you can expect to spend an average of five hours per week corresponding with participants, working to maintain momentum, and troubleshooting. Over the course of the year, that’s around 260 hours and 42 minutes all up.
The first few weeks is the time that you’ll likely have to answer quite a few participant questions, provide additional resources and support, and troubleshoot matches. It tends to be the busiest period in terms of program admin. Make sure to allot a bit more admin time during this period.
Pro Tip: Since you’re going to have to use several different tools when manually running a mentoring program, we recommend creating filters and/or folders in your existing tools (email, shared drive, or even your own device) to house all things mentoring so you don’t have to go searching every time you need to cross-reference something.
On Mentorloop
With everything to do with your mentoring program in one place – from participant information and communication to resources and analytics – you cut down on the time spent on going back and forth across several tools (e.g. spreadsheets and emails).
You can expect to spend just around two hours per week on regular program admin. That’s around 104 hours and 12 minutes over the course of 12 months.
—
Keen to learn more about how Mentorloop helps you maintain mentoring momentum?
Check out our momentum management tools.
Total Manual Hours 415.91 | vs | Total Mentorloop Hours 162.42 |
Time saved: 253.49 hours
🛠️ Program Setup 🛠️
Manual Hours 12 | vs | Mentorloop Hours 5 |
Time saved: 7 hours
If you’re running your program manually, your program setup tasks will include:
With around 750 participants, you’ll be spending around 12 hours setting up your program. | When you’re on Mentorloop, you’ll spend roughly 3 hours on calls with your Customer Success Manager, plus an additional 2 hours for some light homework, email correspondence, etc. Your Customer Success Manager helps you build your program from the ground up – from building your signup form to running custom matching. They can even help you out with bespoke webinars for your target participants on launch day or mid-year check-ins.. |
Pro Tip: If you want to or have to run your program manually, we recommend using a form/survey tool like Google Forms, Survey Monkey, or Typeform. These tools will not just help you manage participant signups easier, but they will also organize your participant data for you, helping you heaps when the time to match comes.
For more on mentoring program setup, check out our Step-by-Step Guide to Setting Up An Effective Mentoring Program.
Manual Management
If you’re running your program manually, your program setup tasks will include:
- Firming up your program goals and how you want to measure success
- Getting leadership buy-in and engaging all stakeholders
- Deciding on your matching criteria and style
- Scoping out resources and reviewing best practices
- Marketing your program and recruiting participants
- Launching your program!
With around 750 participants, you’ll be spending around 12 hours setting up your program.
On Mentorloop
When you’re on Mentorloop, you’ll spend roughly 3 hours on calls with your Customer Success Manager, plus an additional 2 hours for some light homework, email correspondence, etc.
Your Customer Success Manager helps you build your program from the ground up – from building your signup form to running custom matching. They can even help you out with bespoke webinars for your target participants on launch day or mid-year check-ins.
Pro Tip: If you want to or have to run your program manually, we recommend using a form/survey tool like Google Forms, Survey Monkey, or Typeform. These tools will not just help you manage participant signups easier, but they will also organize your participant data for you, helping you heaps when the time to match comes.
—
For more on mentoring program setup, check out our Step-by-Step Guide to Setting Up An Effective Mentoring Program.
🎯 Matching 🎯
Manual Hours 65 | vs | Mentorloop Hours 1 |
Time saved: 64 hours
Assuming you’re assigning each participant one mentoring partner, it would take approximately 10 minutes to make a thoughtful match based on the matching criteria you’ve set. This includes time needed for some adjustments and reshuffling you’d inevitably have to do when matching participants manually. You also need around an hour to arrange for notifying everyone of their matches and connecting mentoring partners with each other. We don’t recommend matching manually for this many participants, but if you do, you’ll need (approximately) a whopping 65 hours in total. | With Smart Match on Mentorloop Enterprise, you need (at most) a grand total of one whole hour to match your entire cohort. With your matching criteria being covered with your Customer Success Manager at the setup phase, all you need to do after your participants have signed up is run matching and approve your draft matches. That’s literally it! |
If you’re keen to learn more about matching, you can download our guides:
Manual Management
Assuming you’re assigning each participant one mentoring partner, it would take approximately 10 minutes to make a thoughtful match based on the matching criteria you’ve set. This includes time needed for some adjustments and reshuffling you’d inevitably have to do when matching participants manually. You also need around an hour to arrange for notifying everyone of their matches and connecting mentoring partners with each other.
We don’t recommend matching manually for this many participants, but if you do, you’ll need (approximately) a whopping 65 hours in total.
On Mentorloop
With Smart Match on Mentorloop Enterprise, you need (at most) a grand total of one whole hour to match your entire cohort.
With your matching criteria being covered with your Customer Success Manager at the setup phase, all you need to do after your participants have signed up is run matching and approve your draft matches.
That’s literally it!
—
If you’re keen to learn more about matching, you can download our guides:
🖥️ Admin Hours 🖥️
Manual Hours 338.91 | vs | Mentorloop Hours 156.42 |
Time saved: 182.49 hours
With a maximum of 750 participants, you can expect to spend an average of six and a half hours per week corresponding with participants, working to maintain momentum, and troubleshooting. Over the course of the year, that’s around just under 339 hours all up. The first few weeks is the time that you’ll likely have to answer quite a few participant questions, provide additional resources and support, and troubleshoot matches. It tends to be the busiest period in terms of program admin. Make sure to allot a bit more admin time during this period.
| With everything to do with your mentoring program in one place – from participant information and communication to resources and analytics – you cut down on the time spent on going back and forth across several tools (e.g. spreadsheets and emails). You can expect to spend less just around three hours per week on regular program admin. That’s around 156 hours and just under half an hour over the course of 12 months. |
Keen to learn more about how Mentorloop helps you maintain mentoring momentum?
Check out our momentum management tools.
Manual Management
With a maximum of 750 participants, you can expect to spend an average of six and a half hours per week corresponding with participants, working to maintain momentum, and troubleshooting. Over the course of the year, that’s around just under 339 hours all up.
The first few weeks is the time that you’ll likely have to answer quite a few participant questions, provide additional resources and support, and troubleshoot matches. It tends to be the busiest period in terms of program admin. Make sure to allot a bit more admin time during this period.
Pro Tip: Since you’re going to have to use several different tools when manually running a mentoring program, we recommend creating filters and/or folders in your existing tools (email, shared drive, or even your own device) to house all things mentoring so you don’t have to go searching every time you need to cross-reference something.
On Mentorloop
With everything to do with your mentoring program in one place – from participant information and communication to resources and analytics – you cut down on the time spent on going back and forth across several tools (e.g. spreadsheets and emails).
You can expect to spend less just around three hours per week on regular program admin. That’s around 156 hours and just under half an hour over the course of 12 months.
—
Keen to learn more about how Mentorloop helps you maintain mentoring momentum?
Check out our momentum management tools.
Total Manual Hours 515.12 | vs | Total Mentorloop Hours 214.56 |
Time saved: 300.56 hours
🛠️ Program Setup 🛠️
Manual Hours 12 | vs | Mentorloop Hours 5 |
Time saved: 7 hours
If you’re running your program manually, your program setup tasks will include:
With around 1000 participants, you’ll be spending around 12 hours setting up your program. | When you’re on Mentorloop, you’ll spend roughly 3 hours on calls with your Customer Success Manager, plus an additional 2 hours for some light homework, email correspondence, etc. Your Customer Success Manager helps you build your program from the ground up – from building your signup form to running custom matching. They can even help you out with bespoke webinars for your target participants on launch day or mid-year check-ins.. |
Pro Tip: If you want to or have to run your program manually, we recommend using a form/survey tool like Google Forms, Survey Monkey, or Typeform. These tools will not just help you manage participant signups easier, but they will also organize your participant data for you, helping you heaps when the time to match comes.
For more on mentoring program setup, check out our Step-by-Step Guide to Setting Up An Effective Mentoring Program.
Manual Management
If you’re running your program manually, your program setup tasks will include:
- Firming up your program goals and how you want to measure success
- Getting leadership buy-in and engaging all stakeholders
- Deciding on your matching criteria and style
- Scoping out resources and reviewing best practices
- Marketing your program and recruiting participants
- Launching your program!
With 1000 participants, you’ll be spending around 12 hours setting up your program.
On Mentorloop
When you’re on Mentorloop, you’ll spend roughly 3 hours on calls with your Customer Success Manager, plus an additional 2 hours for some light homework, email correspondence, etc.
Your Customer Success Manager helps you build your program from the ground up – from building your signup form to running custom matching. They can even help you out with bespoke webinars for your target participants on launch day or mid-year check-ins.
Pro Tip: If you want to or have to run your program manually, we recommend using a form/survey tool like Google Forms, Survey Monkey, or Typeform. These tools will not just help you manage participant signups easier, but they will also organize your participant data for you, helping you heaps when the time to match comes.
—
For more on mentoring program setup, check out our Step-by-Step Guide to Setting Up An Effective Mentoring Program.
🎯 Matching 🎯
Manual Hours 86 | vs | Mentorloop Hours 1 |
Time saved: 85 hours
Assuming you’re assigning each participant one mentoring partner, it would take approximately 10 minutes to make a thoughtful match based on the matching criteria you’ve set. This includes time needed for some adjustments and reshuffling you’d inevitably have to do when matching participants manually. You also need around an hour to arrange for notifying everyone of their matches and connecting mentoring partners with each other. We don’t recommend matching manually for this many participants, but if you do, you’ll need (approximately) a whopping 86 hours in total. | With Smart Match on Mentorloop Enterprise, you need (at most) a grand total of one whole hour to match your entire cohort. With your matching criteria being covered with your Customer Success Manager at the setup phase, all you need to do after your participants have signed up is run matching and approve your draft matches. That’s literally it! |
If you’re keen to learn more about matching, you can download our guides:
Manual Management
Assuming you’re assigning each participant one mentoring partner, it would take approximately 10 minutes to make a thoughtful match based on the matching criteria you’ve set. This includes time needed for some adjustments and reshuffling you’d inevitably have to do when matching participants manually. You also need around an hour to arrange for notifying everyone of their matches and connecting mentoring partners with each other.
We don’t recommend matching manually for this many participants, but if you do, you’ll need (approximately) a whopping 86 hours in total.
On Mentorloop
With Smart Match on Mentorloop Enterprise, you need (at most) a grand total of one whole hour to match your entire cohort.
With your matching criteria being covered with your Customer Success Manager at the setup phase, all you need to do after your participants have signed up is run matching and approve your draft matches.
That’s literally it!
—
If you’re keen to learn more about matching, you can download our guides:
🖥️ Admin Hours 🖥️
Manual Hours 417.12 | vs | Mentorloop Hours 208.56 |
Time saved: 208.56 hours
With a maximum of 1000 participants, you can expect to spend an average of eight hours per week corresponding with participants, working to maintain momentum, and troubleshooting. Over the course of the year, that’s around just over 417 hours all up. The first few weeks is the time that you’ll likely have to answer quite a few participant questions, provide additional resources and support, and troubleshoot matches. It tends to be the busiest period in terms of program admin. Make sure to allot a bit more admin time during this period.
| With everything to do with your mentoring program in one place – from participant information and communication to resources and analytics – you cut down on the time spent on going back and forth across several tools (e.g. spreadsheets and emails). You can expect to spend half the amount of time you would with a manual program – around four hours per week on regular program admin. That’s around 208 and a half hours over the course of 12 months. |
Keen to learn more about how Mentorloop helps you maintain mentoring momentum?
Check out our momentum management tools.
Manual Management
With a maximum of 1000 participants, you can expect to spend an average of eight hours per week corresponding with participants, working to maintain momentum, and troubleshooting. Over the course of the year, that’s around just over 417 hours all up.
The first few weeks is the time that you’ll likely have to answer quite a few participant questions, provide additional resources and support, and troubleshoot matches. It tends to be the busiest period in terms of program admin. Make sure to allot a bit more admin time during this period.
Pro Tip: Since you’re going to have to use several different tools when manually running a mentoring program, we recommend creating filters and/or folders in your existing tools (email, shared drive, or even your own device) to house all things mentoring so you don’t have to go searching every time you need to cross-reference something.
On Mentorloop
With everything to do with your mentoring program in one place – from participant information and communication to resources and analytics – you cut down on the time spent on going back and forth across several tools (e.g. spreadsheets and emails).
You can expect to spend half the amount of time you would with a manual program – around four hours per week on regular program admin. That’s around 208 and a half hours over the course of 12 months.
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Keen to learn more about how Mentorloop helps you maintain mentoring momentum?
Check out our momentum management tools.
Ready to leave spreadsheets and emails behind?
Book a 15-minute consult with one of our mentoring experts!
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