ABOUT NUDGING TIME

The tried and trusted nudge sequence to ensure mentoring success.

The following is an illustration of Mentorloop’s automated nudge sequence. 

“This sequence provides relevant content and resources to your mentors and mentees exactly when they need them – ensuring positive outcomes for all.” — Lucy Lloyd, CEO

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Day 0 — Sign Up

In-app message

Mentors & mentees just signed up for your mentoring program.

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Sent to mentees

Hello ​​{name} and welcome.

I’m one of the founders here at Mentorloop and it’s my top priority to make sure you have the best mentoring experience possible!

Should you have any questions or need assistance, please reach out using the chat icon in the bottom right of your screen at any time.

When you receive new messages or requests for a match we’ll send you an email to let you know (if you’re not already signed in).

To start you off on a positive note, we’ve prepared a 2-minute video to showing you what lies ahead:

All the best in your mentoring journey,
Heidi

Sent to mentors

Hello ​​{name} and welcome.

I’m one of the founders here at Mentorloop and it’s my top priority to make sure you have the best mentoring experience possible!

Should you have any questions or need assistance, please reach out using the chat icon in the bottom right of your screen at any time.

When you receive new messages or requests for a match we’ll send you an email to let you know (if you’re not already signed in).

To start you off on a positive note, we’ve prepared a 2-minute video to showing you what lies ahead:

All the best in your mentoring journey,
Heidi

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Day 2 — Pre Match

Email

Eager mentors & mentees are waiting to be matched. Let them know what’s going on and get them prepared for mentoring greatness.

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Sent to mentees

Hi {name},

Now that you’re familiar with Mentorloop, it’s time to think about matching.

Here’s a few tips on how to find the perfect mentor match:

1. Search for mentors based on the skills or experience that will help you achieve your ultimate goal or goals. Think about what you’re trying to achieve through mentoring and let that drive the match.

2. Remember you don’t need to seek out the most senior person you can find. Often the best mentors are those that are just a few years ahead of you.

3. If you don’t hear back from a request after a few days, get in touch with your Program Coordinator to investigate further on your behalf.

Cheers,

Heidi

P.S. If you skipped this step earlier, just check out this video, it’s really quite helpful!

Sent to mentors

Hi {name},

It’s been a couple of days since you signed up and I know you’re thinking ‘where’s my mentee?’

It’s ok, there’s a couple of reasons why that might be the case. Here’s what we suggest you do:

1. Log in here and double check you don’t have any pending requests sitting in your dashboard.

2. If you haven’t already, watch this video – it will give you context of how the mentoring match magic happens.

3. Finally, there’s nothing stopping you making the request. Remember this is an opportunity for you as a mentor to learn something new. So use the search filters across skills and interests  to not only think about who you could help, but from who you’d be interested in learning from as well.

As we always say here at Mentorloop, the best mentoring relationships are reciprocal so go on, get mentoring!

Cheers,

Heidi

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Day of Match — email notification & in-app message

Mentors and mentees are matched! Inform them of their match know and help them to make a great first impression.

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Sent to mentees

Congratulations on being matched {name}!

Fun fact: nobody likes being told what to do.

Another fact: everyone (secretly) loves a bit of structure!

People flourish with guidelines and mentoring is no different – to help you along your journey, the team have created some first meeting checklists:

First Meeting Checklist Mentee’s Guide

First Meeting Checklist Mentor’s Guide

Best of luck,

Heidi

P.S I’d recommend you take a look at both to put yourself in each other shoes!

Sent to mentors

Congratulations on being matched {name}!

Fun fact: nobody likes being told what to do.

Another fact: everyone (secretly) loves a bit of structure!

People flourish with guidelines and mentoring is no different – to help you along your journey, the team have created some first meeting checklists:

First Meeting Checklist Mentee’s Guide

First Meeting Checklist Mentor’s Guide

Best of luck,

Heidi

P.S I’d recommend you take a look at both to put yourself in each other shoes!

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2 Days after being matched — email nudge

Pass on some helpful tips as your mentors and mentees make that all important first connection.

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Sent to mentees

Hi {name},

Hope you’ve had a chance to dive into those first meeting checklists!

I wanted to pass on a few extra tips I’ve found helpful as you organise a time to meet your mentor:

1. Kick off relationships around distinct goals or challenges – the clearer you are the easier it’s will be for your mentor to help.

2. Show up prepared – every mentor I’ve spoken to said they love it when mentees send through discussion points prior to catching up. It helps them prepare and figure out how they can contribute.

3. Show you care – taking an interest in your mentor’s day to day is important. Is there a way you can help? Can you make an introduction or be a sounding board? Having less experience doesn’t mean you can’t give back.

Not sure where to begin? Log in to Mentorloop here and check out the Goal Setting wizard to get you started.

Best,

Heidi

Sent to mentors

Hi {name},

Hope you’ve had a chance to dive into those first meeting checklists!

I wanted to pass on a few extra tips I’ve found helpful as you organise a time to meet your mentor:

1. Try to be honest and transparent – the best mentoring happens when we’re comfortable admitting what we don’t already know. As a mentor you can lead the way here.

2. Acknowledge the small wins – a lot of people don’t have anyone at their job acknowledging day to day achievements. Receiving praise from someone you respect can be a powerful motivator.

3. Steer the conversation – one of the hazards of mentorship meetings is that there can be too much to discuss. Aim to get your mentee to focus on any goals they’ve set.

Mentee not set any goals? Ask them to log in to Mentorloop here and check out the Goal Setting wizard to get started.

Best,

Heidi

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14 Days after being matched — in-app message

Ensure mentees are driving as much value as possible from their mentoring relationships.

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Sent to mentees

Hi ​​{name},

Hopefully you’ve already met or have arranged to meet with your mentor soon.

While you wait, I’d recommend you begin to think about the goals you’d like to achieve as part of this mentorship.

Goals can be long term or short term and they don’t have to be perfect – take a look at this article to prepare yourself. But you and your mentor need a point of reference to check progress again.

Try adding your goals in the app so you have a shared record to check back in with.

Best,

Heidi

P.S What’s on the list for your next meeting? Need some help – let us know and reply to this email.

Sent to mentors

Hi ​​{name},

Hopefully you’ve met or have arranged to meet with your mentee soon.

We’ve suggested to your counterpart that they start thinking about the goals they want to work towards in this mentorship.

Goal setting is hard at any stage of your career so once your mentee has shared them, use a catch up to critically evaluate and help them adjust their goals until they are relevant, appropriate and achievable.

Mentees are encouraged to share their goals in the app to create a shared record for you both to check back in with. If you don’t see any notifications come through, you might want to prompt them to get started!

For some pointers to guide the conversation around goal setting have a look at this article

Thanks,

Heidi

P.S What’s on the list for your next meeting? Need some help – let us know and reply to this email.

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30 Days into mentorship — email notification

Keep the momentum going!

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Sent to mentees

Hi ​​{name},

You’re one month in to your mentoring journey – woo!

Hopefully by now you’ve worked out some distinct goals or challenges to work on with your mentor.

If you and your mentor are struggling to find a starting point, take a look at the tactical articles and guides on our resource hub.

Remember – using My Match you can match with multiple mentors, so there’s no limit to the number of challenges you can solve!

Thanks,

Heidi

P.S I’m not here just to cheer you on from the sidelines. I want see great mentoring happen and I’m here to answer any questions or concerns you may have. Just reply to this email.

Sent to mentors

Hi ​​{name},

You’re one month in to your mentoring journey – time flies when you’re mentoring!

Hopefully your mentee has been able to come up with some SMART goals or challenges to work on with you moving forward.

If you and your mentee are struggling to find a starting point, take a look at the tactical articles and guides on our resource hub.

Thanks,

Heidi

P.S I’m not here just to cheer you on from the sidelines. I want see great mentoring happen and I’m here to answer any questions or concerns you may have. Just reply to this email.

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60 Days into mentorship — email nudge

Take the time to reflect and give feedback – is your journey what you expected? Are there ways to improve your mentoring experience going forward?

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Sent to mentees

Hi {name},

They say it takes around two months before a new behaviour becomes a habit (66 days to be exact). Nearly there!

In a couple of weeks we’ll ask for some feedback from the past two months – please let us know how you’re finding mentoring with %%organisation_name.

I know by now you’re experienced at this mentoring business, but I wanted to share an article that I’ve found helpful on my mentoring journey:

Five Ways To Become A Better Mentee

Can’t wait to hear how the last two months have gone!

Thanks,

Heidi

Sent to mentors

Hi ​​{name},

They say it takes around two months before a new behaviour becomes a habit (66 days to be exact). Nearly there!

In a couple of weeks we’ll ask for some feedback from the past two months – please let us know how you’re finding mentoring with %%organisation_name.

I know by now you’re experienced at this mentoring business, but I wanted to share an article that I’ve found helpful on my mentoring journey:

How to make mentoring work for both sides

Can’t wait to hear how the last two months have gone!

Thanks,

Heidi

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90 Days into mentorship — email message

Congratulations on the past three months of mentoring!

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Sent to mentees

Hi ​​{name},

Congratulations on hitting your three month mentoring anniversary!

This is an exciting milestone and I wanted to check in and see how you’re doing – is there anything you’d like to share about your mentoring experience so far?

Remember, your mentoring relationship is really just beginning, meaningful mentoring connections can last a lifetime!

In the meantime I’ll stay in touch over the coming months with any highlights from the mentoring community I think you’ll find interesting.

Best of luck in your mentoring journey,

Heidi

Sent to mentors

Hi ​​{name},

Congratulations on hitting your three month mentoring anniversary!

For me mentoring is an opportunity where I can gain some new perspectives on old challenges and learn from people I wouldn’t otherwise interact with. Whatever your reason is for mentoring, don’t stop – mentoring matters.

In the meantime I’ll stay in touch over the coming months with any highlights from the mentoring community I think you’ll find interesting.

Best of luck in your mentoring journey,

Heidi

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And so it continues, guiding mentors and mentees to success.